One home for every hotel contract — and a watchdog on every renewal date, so nothing signs itself twice.
Hotel contracts hide in inboxes, shared drives, and the GM’s filing cabinet — until an auto-renew clause quietly locks you into another year of a deal nobody would sign again. ContractWatch centralizes vendor agreements, franchise contracts, group sales contracts, OTA agreements, and service agreements, and tracks every date you can’t afford to miss.
Set renewal reminders with enough lead time to actually negotiate. Auto-flag auto-renew clauses, escalators, and termination-notice windows. Store the terms you negotiated next to the signed PDF, and give the right people read access without handing over the keys.
Multi-property operators get the view that pays for the whole suite by itself: the same vendor, side by side, at different terms across different properties.
Auto-renew clauses get flagged the day the contract is filed, and reminders fire while you can still negotiate or walk.
Full-text search across every PDF. “I think we have that on file somewhere” becomes “here it is.”
Walk into every renewal knowing the current terms, the escalator history, and what the same vendor charges your other property.
The deal you actually negotiated — rates, outs, notice windows — stored as data beside the signed document.
GM, owner, accountant, sales — each sees the contracts they should, nobody emails PDFs around.
Multi-property comparison turns scattered vendor relationships into negotiating leverage.
Upload the signed PDF and ContractWatch reads it for you — surfacing terms, key dates, auto-renew clauses, and risk flags for your review.
Every contract in one searchable vault — vendor, franchise, group sales, OTA, service, and lease agreements.
Configurable lead times per contract type, so the reminder lands while negotiation is still possible.
Every auto-renew, escalator, and termination-notice deadline surfaced on a single calendar.
Structured terms — rate, escalator, notice window, outs — stored beside the signed PDF.
Read access for the people who need it, edit rights for the people who own it, and an audit trail on both.
Same vendor, different terms? See every property’s deal side by side before you renew any of them.
Drop in your PDFs — or hand them to us during onboarding and we’ll digitize, tag, and date every contract for you.
Renewals, escalators, and notice windows are extracted and scheduled with your chosen lead time.
The GM, owner, or accountant gets the nudge — email or SMS — while there’s still time to act.
Walk into every renewal with the history in front of you. Update the record in minutes when the new deal signs.
This isn't old SaaS. The Hands On Operations Suite is licensed per hotel — flat and predictable, never per user — so your team's size never changes the bill. Each hotel runs on its own custom domain and keeps full control of its data. Suite access is also included with qualifying Hands On service engagements.
Schedule a DemoContractWatch comes with the Hands On Operations Suite, licensed per hotel — flat and predictable, never per user or per document.
Either works: upload them yourself in bulk, or hand us the pile during onboarding and we’ll digitize, tag, and calendar every contract as part of setup.
Yes — franchise contracts, PIP commitments, and fee schedules are first-class citizens, which pairs naturally with our Franchise Invoice Verification service.
If you use GroupDesk, executed group contracts file themselves into ContractWatch automatically, cutoffs and attrition terms included.
ContractWatch includes AI-powered contract analysis: it reads uploaded agreements, extracts terms, key dates, and auto-renew clauses, and flags risk — you review and approve. The AI does the reading; you make the calls.
Yes. Management companies with specific requirements can commission custom workflows, reports, and integrations — delivered as a separate development service on top of the suite licence.
Contracts are stored encrypted with role-based access and an audit trail, on your hotel’s own custom domain. Your documents are yours — export everything at any time.
Schedule a live walkthrough or talk to us about how it fits into your operations.